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bbb accredited business

DO YOU DO STAFFING?
Since 1994, we have been teaching businesses how to work in the new millennium with fresh new ways of conducting business. MY STAFF performs as YOUR STAFF, for as long or as little as you require, while reducing your businesses carbon footprint and eliminating typical HR issues with hiring employees. Why hire on–site staff that does not generate revenue, who cause work relationship issues, personality conflicts, and who always asks for more because they never feel like they are paid well enough– when you can have the positive advantages of a staff through off–site staff without the taxes and headaches of on–site staffing.

DO YOU START NEW DATA FILES OR WORK MY EXISTING DATA FILES?
As Pro–Advisors, we can take your existing data files to work with or we can create new data files. For new startups there is a setup cost associated to create new accounting data files. If you are an existing company with years of data files or need us to catch up data files to the current reporting period – we can clean–up and correct (balance out) existing data files. Depending on the severity of the condition of data files – those costs can be quoted as a fixed project or hourly.

DO YOU SIGN CLIENT CHECKS OR LEGAL DOCUMENTS?
No, we never have direct access to your company funds. We prepare checks in PDF formats, so that all you have to do is print them and sign them yourself. We do not sign any documents on behalf of clients, including Quarterly tax reports, Bank resolutions, Incorporation documents or anything under a client letterhead. We make sure that you are notified in advance of any issues that require your signature and prepare documents for you, but you will sign all your own company affairs.

DO YOU DO OUR END OF YEAR TAX RETURNS?
We are not CPA’s, so therefore are not the best option for maximizing your tax savings or reporting your tax status with the IRS. We will compile the information your CPA will need. If you don’t currently have a CPA, we do have existing relationships with local CPA’s and can recommend a good CPA for yearend Corporate tax returns and to advise you on tax strategy.

WHAT HAPPENS TO THE SCANNED DOCUMENTS I SEND YOU?
We maintain all digitized documents that have been presented to us, via daily uploads or emails, on a Client only secure space on our Cloud server. Clients have access to them anytime they are needed – they are neatly filed for quick retrieval in protected folders where only authorized users will have access to them. The originals that you retain can be kept if you wish, but there is no reason to file your own documents, when we have effectively turned your back office into a paperless office at 1/10th the costs of implementing a paperless work environment.

IS THERE A CONTRACT?
We provide an engagement letter to all our clients that explains in detail the services we will provide and the monthly costs of these services. You will need to acknowledge our engagement letter by your signature and date. Since our services are paid at the 1st of each month for that month’s services, you will need to give 30 days notice in the event you wish to terminate our engagement. All cloud fees paid to us are non–refundable.

WHAT HAPPENS TO MY CLOUD FOLDERS AND DATA WHEN I NO LONGER UTILIZE YOUR SERVICES?
We never keep your data or digital documents hostage to our services. Upon your cancellation notice, we prepare all your data for download which can be conveniently retrieved from our dropbox site or delivered to you in another format if you desire – flash drive, CD, DVD, emailed, etc.

HOW DO I PAY FOR YOUR SERVICES?
We bill our clients on the 25th of every month for the coming month’s services. Payment is due by the 1st of the month for services to be rendered during that month. All our cloud services are billed at a fixed amount per month. On–site consulting or support services, outside of the cloud services agreement if/when needed will be billed at our hourly consultant rate. We accept checks, bank wire or transfers and PayPal.

HOW DO WE GET STARTED?
Send us an email or call us. We will ask certain questions about your business, such as how much are your yearly gross revenue’s? Do you have payroll? How many employees do you have? How many checks a month do you pay out to vendors? How many customers do you bill? We can then create a quoted fixed price each month. Our pricing for back office support can save well over 50% of what a full-time staff person will cost you in wages, taxes, benefits, etc. We can tailor our services to be as much or as little as you like, from just oversight of existing staff and financials, to full scale back office support, where MY STAFF becomes YOUR STAFF and you utilize us on a daily basis to fulfill your every need.

WHAT OTHER SERVICES DO YOU PROVIDE?
With over 25 years experience in a wide variety of different industries, we find ourselves in demand for Accounting software implementations and Interim Controllership projects. We can develop a plan of properly implementing job cost accounting software, conversion processes and internal controls redevelopment of workflow processes. These unique services facilitate mentorship of existing staff members to perform at their peak productivity levels as well as impart our knowledge base to teach staff members how to become a unique valued investment to their employers.

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